The North Allegheny School District was established in 1954 and has become one of the largest school districts in the state of Pennsylvania. Over 35,000 student transcripts are stored in several filing cabinets far from the Guidance Department. Each week several requests are made from former students to obtain their transcripts. This is a very cumbersome and time consuming process for the staff in this department. They have to search, fax or copy and then re-file the transcripts. Additionally they were running out of storage room. North Allegheny reached out to Systems Imaging for a solution to automate the storage and retrieval of their records.
Systems Imaging recommended that the North Allegheny School District deploy ApplicationXtender document management software and our document scanning services for this project. Systems Imaging scanned over 35,000 transcripts, indexed them by student first name, last name, graduation year and date of birth. Upon completion of scanning their records, Systems Imaging installed a five concurrent user license of ApplicationXtender on a North Allegheny file server, and transferred all of the scanned records to it.
This project became an instant success for the North Allegheny School District. They saw immediate results the same day of the installation. Now the Guidance Department can quickly find transcripts and e-mail or print them from their PC desktop. North Allegheny is considering using Systems Imaging to automate other department's document storage challenges.